Being organized is a fundamental characteristic for those who seek better results, whether in their personal or professional life. When we organize ourselves, we are optimizing time better.
To help you get organized, we’ve brought you four apps that will improve your routine. Look!
What types of organization?
Personal organization is very important for the individual to be able to stay focused on completing a project. In view of this, methods have been developed that can be included in the routine to help the organization and focus on achieving what is really important. Therefore, it is essential to know the types to identify what is most adaptable to your routine and personal profile.
Before we present the available methods, we need to remember that they exist for the purpose of helping people to establish priorities, create goals and make to-do lists. Organizational methods can make it easier to combat procrastination and over-distraction.
Read on to learn about the two organization methods we’ve separated for you!
The GTD method was created by David Allen in order to increase productivity and maintain focus on tasks. It serves to empty the mind of problems and thoughts that prevent dedication to activities.
To put this method into practice, just find a comfortable place and write down all the important activities that you must remember to do. Notes can be taken in calendars or mobile applications. By taking this initiative, the brain will be emptied of that information that causes mental wear, transferring it to another place.
It is extremely important to mention that once a week you should review all the tasks you have written down and put them into categories. Separate them into those you must do now, those that need scheduling, and those that you depend on someone else to do. With this approach, you will ensure that you will always know which tasks need to be done in a short period of time, that is, the most urgent ones.
The Pomodoro Technique is based on the creation of work sequences divided into blocks, with the aim of encouraging focus and improving brain agility. Each block should last 25 minutes, with 5-minute breaks between each block.
How can apps help you get organized?
Organizational apps can help anyone looking to organize their routine and optimize their time. By choosing to use an organization app , the person will achieve more satisfactory results, whether in professional life or in the various tasks that are part of everyday life. In this sense, we want to make it clear that it is always good to keep technological resources as allies.
There are several applications that can help with organization, creating to-do lists, reminders and more items so that activities are fulfilled. But it should be noted that each person has their own way of organizing themselves, that is, it is a very personal aspect.
For this reason, the ideal for those who want to join the apps for organization is to look for the ones that seem the most interesting and that meet the demands. As we want to collaborate with your personal organization process, we decided to present you with four applications that aim to facilitate the user’s routine and help with productivity. But first, know that there are no “ best organization apps ”, it all depends on your needs and how you are going to use it.
4 apps to improve your organization
Evernote is a well-known application. In it, it is possible to create notes separated by notebooks and include formatted texts. Another very useful feature of Evernote is the ability to add reminder dates to notes, as well as labels for categorization.
It is practical to use and offers integration with other applications, such as: Gmail, Google Drive, Trello, among others. Evernote can be used individually and in a team. This application is interesting for those who adopt the GTD method, since, in it, you can take notes.
2. Google Calendar
Google Calendar is one of the top apps to remember when it comes to organization. The application offers the possibility of synchronizing with Slack and Asana (project management tools).
An advantage of Google Calendar is the notification it sends when a task or event starts. As it is a very complete application, it is also possible to create online meetings and even have the function of creating multiple calendars.
Google Calendar can be useful for those who want to adopt the pomodoro method, as it has a notification feature that can be configured to work at the end of a period of time, acting as an “alarm”.
Trello is a technological resource for collaborative project management, which can be edited by everyone involved. It is made up of lists made up of cards, in which tasks are distributed and can be easily edited.
To further improve organization, it is still possible to move cards within project management boards. The advantage of cards is that they have several features, including the ability to attach files and make comments.
Trello is installation-free as it can be accessed from browsers. On mobile, it can be accessed through apps.
Todoist works by organizing ideas, daily goals, and plans for the future. It has a paid version that has more complex features, but the features available in the free version are also useful. Even without spending anything, it is still possible to synchronize with up to ten platforms, maintain 80 projects and organize tasks in priorities.
When opening Todoist, the user is faced with all his tasks, including those that are overdue. In addition to all this, Todoist also makes it possible to create recurring activities.